It’s that time again financial professionals! That crazy time of year when the top of your desk vanishes, or any nearby surface for that matter, under a mountain of tax and corporate filing documents, color-coded files, handwritten notes, receipts, updated regulatory notifications, client notes, and so on…. For accounting firms and CPAs, it is an annual reunion marked by unforgiving schedules and client expectations. As an organization that cares, Docyt is here to provide you with a new and improved way to navigate through the busiest of seasons, whether it be year-end, tax preparation, or difficult month-end closings, with some effective workload management strategies that go hand-in-hand with our powerful features.
First, the words for the day are planning, planning, and planning – you simply must plan ahead.
1. Create a Checklist!
How? Start by listing all tasks and their associated deadlines – write them down or create a digital note. Organize your checklist according to priority based on due dates, type, and complexity…
💡 Pro Tip: To keep your checklist tasks organized and on target, create a SmartSheets project board, use a program like Microsoft Planner, or create a simple Excel spreadsheet that can be easily sorted and categorized. Tools like these have built-in task management, task delegation, and accountability features. Your future self will thank you for it!
2. Delegate – Ask for help!
You’re not a superhero; so turn to your allies and don’t stress yourself out. Assign tasks to members of your team so that everyone knows what they should be doing at any given time. Regular check-ins and updates can keep everyone focused on the same goal. It is important to communicate frequently and effectively while respecting everyone’s time.
💡 Pro Tip – The beauty of using planning tools is their ability to set reminders, track everyone’s work with total visibility, and send updates to the team as changes occur. Regular check-ins and updates can keep everyone focused on the same goal.
Remember it takes teamwork!
The World of Bookkeeping Automation – Introducing Docyt
Let’s get down to business…manual processes are simply high-risk and archaic. This is where Docyt comes into play and helps you manage your financial workflow. How? Docyt AI, utilizes end-to-end automation to take the place of your manual processes, improve your workflow, and reduce seasonal distress.
Automated Expense Management
Docyt’s AI-powered feature, ExpenseFlow, fully automates expense management drastically reducing the time and nearly eliminating errors associated with manual processes. This intelligent module manages bill pay, credit card reconciliation, expense reports, and more.
Streamline Revenue Tracking
With Docyt, you can automate revenue tracking with RevFlow. This feature tracks, collects, and optimizes every penny you earn providing intelligent perspectives on all your revenue streams. Plus, Docyt integrates seamlessly with more than 30+ POS systems to ensure uninterrupted account reconciliation. It’s literally like having an extra set of hands that never gets tired!
Speed Up Month-End Close
The truth is, closing the books does not have to be a nightmare. Manual processes throughout the month are riddled with risks and errors. Through automated expense management, transaction categorization in real-time, and continuous reconciliation, you essentially soft-close your books every day, making month-end nothing more than a formality. To sum it up, Docyt’s ClosingFlow is fast, efficient, and accurate.
Keep a Close Eye on Your Organization’s Financial Health
Docyt’s AI-driven InsightFlow is designed to understand the specifics of your industry. Through a convenient reporting dashboard, it can be tailored even further to your unique business’s financial and non-financial reports. With Docyt, it doesn’t matter how big your business is or how many entities you manage; your multi-entity scalable solution can still be managed from a single dashboard with individual or holistic views. With AI-powered real-time reporting, you enable faster and more effective data-driven decisions for both your firm and clients.
Conclusion
Managing a busy season workload does not need to be daunting. With a little bit of planning, embracing planning tools, delegating duties to your team, and using the power of automation can help you breeze through those busy times. Let Docyt do the heavy lifting while you concentrate on what matters most–offering top-notch service to your clients!
