The back office that speaks hotel
Hotel accounting software that closes the books every day
Docyt is the AI-native ERP built for hotels. It reads your PMS every night, pays your vendors, reconciles every deposit, closes the month with zero catch-up days, and delivers the daily flash before your morning stand-up. One system for payments, accounting and business intelligence, across one property or two hundred. It is accounting software built for the hospitality industry: hotel bookkeeping, payments and business intelligence in one system, so operators automate the back office and maximize profit.
Trusted by owners and operators of 30+ franchise hotel brands. Plans from $299 per property per month.
Why hotels outgrow generic accounting
A hotel's books start at the night audit. Most accounting software starts at the bank statement.
Between the two sit a dozen hotel-only problems: guest and city ledgers, OTA commissions and virtual cards, merchant batches that settle short, tips and service charges, labor per occupied room, and owners who want a USALI statement by the 5th. Docyt was built for exactly that gap.
One system
One platform. Zero workarounds.
Everything a hotel back office does, done by Docyt.
Revenue leakage
Where 1 to 3 percent of hotel revenue goes missing.
On a $2 million revenue economy hotel, leakage across six categories can add up to roughly $45,000 a year of pure margin. None of it shows on a monthly P&L, because the P&L records what the PMS said you earned, not what the bank received.
| Leak | Illustrative, per property per year | How Docyt catches it |
|---|---|---|
| OTA reconciliation | $14,000 | Payouts matched to the booking; commission and virtual card variances flagged |
| Folio exceptions | $11,000 | Folio balance anomalies surfaced daily before they become write-offs |
| Merchant deposits | $8,000 | Every card batch matched to the settlement; short deposits flagged next morning |
| Loyalty and rewards | $5,000 | Brand reimbursements reconciled to redemptions |
| Chargebacks | $4,000 | Chargebacks tracked, documented and contested inside the deadline |
| Tax and fee variance | $3,000 | Collected versus calculated occupancy and sales tax, every night |
Illustrative estimate for a $2M revenue economy hotel. Your number depends on channel mix and processor.
Hospitality workflows
Built-in workflows your GMs and owners will actually use.
Customer-facing names, no configuration projects.
Daily Flash
Revenue, occupancy, ADR, RevPAR, labor and GOP by property and portfolio, emailed by 7 am and live in Insights.
Night Audit Sign-off
GMs sign off on each night's revenue with one click; exceptions route to accounting.
Weekly Commentary
Owners get a weekly performance note per property with variance explanations, drafted with Docyt AI.
Folio Exceptions
Guest folio balance anomalies surfaced daily before they become write-offs.
Merchant Deposit Tracking
Every card batch and processor settlement matched to the bank, shortfalls flagged.
OTA Reconciliation
Expedia, Booking.com and other channel payouts reconciled to the booking, commissions and virtual cards included.
Variance and Anomaly Alerts
P&L variances against budget, forecast, last year and target flow, pushed to the right person.
Owner and Operator Reports
USALI operating statements, owner packages and lender reports published after sign-off.
Integrations
Your PMS, POS, payroll and bank, connected on day one.
Nightly integrations with 20+ property management systems, 30+ POS systems, 300+ payroll and labor systems and 15,000+ banks. Docyt AI can also read the night audit package from any PMS.
By role
One system. A different morning for everyone.
Owners and asset managers
See the revenue leakage before it costs you. GOP by property every day, and owner packages the week the month ends.
Learn More →CFOs and controllers
Live financials every morning. Close every property with zero catch-up days and run more properties per accountant.
Learn More →General managers
Know by Friday if you will hit GOP. Daily Flash at 7 am, Night Audit Sign-off in one click, cards with budgets.
Learn More →Going live
Your whole portfolio, live in 24 hours.
Send exports today; review your books tomorrow morning.
Send your exports
Chart of accounts, general ledger by year, trial balances and AP aging from M3, Sage, Inn-Flow, Nimble, Aptech, NetSuite or QuickBooks. One folder per property.
Docyt AI maps and validates
Every account mapped to USALI, every file checked to the cent, every vendor matched. The few accounts that need a human call are listed for you.
Overnight import
Every property imports in parallel, year by year, with documents attached to the entries. Opening balances tie to your prior close.
Review and go live
You sign off on the mapping and balances the next morning. PMS, payroll and bank connections follow in the first week; your old system keeps running until you cut over.
Results
What hotel operators report.
“With over three months of backlog cleared across 7 hotels, our financials are now consistently up-to-date, restoring trust with banks and partners.”
“I chose Docyt to better organize and simplify our accounting and accounts payable systems.”
“Although it took some time, Docyt has truly become an integral part of our financial operations.”
FAQ
Hotel accounting software: frequently asked questions
What is hotel accounting software?
Hotel accounting software records and reports a hotel's finances in the structure the industry uses (USALI departments, rooms and F&B revenue centers, PAR and POR metrics) and connects to the systems a hotel runs on: the property management system, point of sale, payroll and bank. Docyt goes further: it does the accounting work itself with AI agents, so revenue posts nightly, accounts reconcile daily and the month closes with zero catch-up days.
Does Docyt work with my PMS?
Docyt connects to 20+ property management systems including Oracle OPERA, Hilton OnQ and PEP, Marriott FSPMS, choiceADVANTAGE, Sabre SynXis, HotelKey, SkyTouch, Visual Matrix, Mews, StayNTouch and more, and Docyt AI can read the night audit package from any PMS. See the PMS integrations page for yours.
Is Docyt USALI compliant?
Yes. Docyt ships USALI 12th edition chart of accounts templates, departmental P&L, operator statements with PAR and POR on every line, and the undistributed and non-operating sections lenders and brands expect. Custom charts of accounts are supported for portfolios with their own standards.
Can Docyt handle multiple properties and multiple owners?
Yes. Docyt is multi-entity by design: each property, ownership entity and the management company live under one login with entity-level permissions, intercompany tracking, management fee accounting, and consolidated or combined reporting. Multi-owner permissioning lets each owner see only their properties without duplicate books.
Do I still need a bookkeeper or controller?
Docyt replaces the keying, chasing and reconciling, not the judgment. Most portfolios keep a controller or director of finance who reviews exceptions and owns the numbers, and reassign or avoid hiring the accounting clerks. Docyt's outcome-based service adds our own accounting team to review and deliver audit-ready books if you prefer not to staff it at all.
How long does it take to go live?
Within 24 hours of receiving your exports. Send your chart of accounts, general ledger by year and trial balances from your current system; the Migration Agent maps them to USALI, validates every file to the cent and imports the whole portfolio overnight. You review the mapping and opening balances the next morning and the properties are live, with PMS connections following in the first week. Catch-up of unreconciled months is scoped separately.
What does Docyt cost for a hotel?
Hotel plans start at $299 per property per month for the Accounting Suite, with Payments and Business Intelligence Suites available as add-ons or as the full Enterprise Suite. See the pricing page or ask for a portfolio quote.
See Docyt live
See how Docyt Enterprise Suite automates payments, accounting, and business intelligence, on one ledger.
- Control spend
- Stop revenue leakage
- Zero-day close
- Forecast with confidence